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Q: What is one major problem that you see in clients who book bands? 
A: More than anything else, it's lack of communication. The client won't tell the band very much about the kind of guests who are going to attend the party. Or the client won't provide much information to give the band an idea of what type of music they prefer. They say something general like "Just play some slow stuff" or "Just play some Top 40 dance." While it's our job to "read the crowd" and tailor the music accordingly, there's some information that contributes to a more successful party. 

Q: What kind of specific information do you like to have? 
A: I like to know the age range of the guests, the objective of the party, and whether there are any special themes associated with the group or individuals hosting the party, such as a fraternity/sorority, company, college, etc. We try to tailor the music to the event as much as possible. Also, for personal affairs, such as weddings and bar/bat mitzvahs, there are usually special events like candle lighting, first dance, dance with parents, etc.  We need to know who will be participating in them and if there are certain songs that we should play. We're happy to accommodate requests, but need to know what they are in advance so that we can perform them properly. 

Q: What are some logistical problems that can emerge? A: One problem could be a dance floor that's not large enough to accommodate the number of guests and the band. Another one is a room configuration that your guests may find inhibits them from dancing and experiencing the music. For instance, we've been faced with the situation in which we play in one room, almost out of sight of most of the guests, and the dancing takes place in another room! This is not good planning, but can happen in unusual settings, such as historic mansions that rent out space for affairs. You should also make sure that someone is on hand when the band arrives to help gain entry into the facility, and to answer last-minute questions. 

Q: What kind of questions? 
A: For example, who do we talk to if we have any electrical or light problems? Are the payment procedures clear? Is there a clear understanding with the caterer regarding feeding the band? This last point applies when the job is far from home or lasts more than four hours. There are times when the band members have to go for ten or more hours without food or even drink due to a misunderstanding that could easily have been avoided. 

Q: Can you give some guidance on budgeting for music?
A: On average, you should figure budgeting between $100 and $175 an hour per musician. Beware of bands that significantly "lowball" prices by cutting down the number of musicians required for your event. You'll regret the "thin" sound if you don't have enough musicians. Reputable bands aren't looking to pack the stage with unnecessary players, but they will suggest the right number for your affair, based on the number of guests and the size of the room. 

Q: Any final words? 
A: Ask for everything in writing - number of musicians, schedule of payments, hours the band will perform, amount charged for overtime. If a specific performer is requested, this should be indicated in your agreement. A reputable band will have no problem providing you with this.